Early this week I worked on the different recaps we were doing for our Happy Project. The first recap I put together was a power point presentation with pictures, captions, summaries and our donation numbers. After I uploaded all the pictures I had taken throughout the duration on our clothing drive, I resized the images and then cropped them. Cropping and resizing the pictures wasn't hard but, it was definitely a time consuming process. I carefully chose what pictures to use, and created the slide show around the pictures. After several hours of changing and rearranging, I finally finished the slide show and emailed it to our boss Caroline.
On Tuesday, I put together an essay as a recap of our Happy Project. I just wrote out all that we did to make our project successful, the challenges we were faced with, our final outcome and what I would change or do differently the next time I planned a philanthropy event. After I finished the essay, I also emailed it to Caroline for her to show to the marketers at Victoria Secret. Sharing our recaps allowed for Caroline to verify our work on campus as VS Pink Interns.
On Thursday, I put all our receipts together and mailed them to Caroline for her to have as a verification of our donation numbers. Thursday afternoon Shay and I met to finalize plans for our fashion show viewing party. Since the viewing party was right after Thanksgiving break, we really wanted to make sure we had all our plans outlined and our budget planned out. For food we decided the best idea would be to get vegetable and fruit trays, cupcakes and cookies, and chick-fil-a nuggets. We ordered all that we could in advance, and wrote down prices and where to get the things we couldn't pre-order. We also budgeted in cups, plates, napkins and utensils. From there we decided how much of our left-over budget we should spend on prizes and how much we should spend on decorations. It was a great experience working with a budget and really searching for the lowest possible cost on different items. We set a very detailed outline for our party so that when we returned from Thanksgiving break it wouldn't be overwhelming.
On the weekend, Shay and I both contacted our sororities about the event. We were hoping that those close to us would be especially supportive. We ensured that our fashion show viewing party invite would be printed in the weekly newsletters, as well as announced at chapter meetings. I also created a Facebook event and invited as many girls as I could. We were really doing everything we could to make sure we had a lot of people attend. It was really great practice and experience working with social media and traditional media tools to get the word out about our party. Event promotion is a huge part of public relations, and I was able to get experience planning my very first event!
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